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| POSITION DESCRIPTION | AIIA SURVEY OF SALARIES AND REMUNERATION PACKAGING AUGUST 2010 |
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Office Manager |
| Position Code: | 7239 | | Career Level: | 4 |
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Responsible for
Ensuring the office is operated professionally, effectively and efficiently by providing support in Office Management, Administration and Human Resources, as required. |
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Reports To
General Manager. |
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Supervises
Receptionist and/or Clerk. May also supervise Project Administrator, Accounts, Clerical staff. |
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Main Activities
Allocating work assignments to ensure an efficient productive workload from the administration team.
Providing assistance to the General Manager on matters relating to implementing agreed policies and procedures - based on both internal guidelines and the interpretation/adherence to relevant pieces of government legislation .
Being responsible for the management of the company filing and archiving systems.
Managing resources to ensure that reception is operational between standard working hours.
Maintaining office supplies, researching specific purchase information for regular goods and services required by the office and negotiating contracts for the supply of such goods and services.
Arranging internal staff movements/office relocations, including Telecommunication requirements.
May coordinate activities associated with the maintenance of building facilities and equipment including the administration of building security/access for employees.
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Internal Contacts
General Manager, Administration staff, Receptionists, Accounts staff. |
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External Contacts
Suppliers, Recruitment Agencies, Telecommunications companies. |
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Typical Experience
6+ years of hands on experience in managing and coordinating general Office Support. |
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Other Comments
This role is typically found in organisations with mid-range sized offices where office administration activities can be conveniently coordinated from a central location. |
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